Why is it important to declare and update the beneficial owners of my company or association?

At Sogexia, transparency and compliance are at the heart of our commitment to financial security. As part of the regulations on the fight against money laundering and the financing of terrorism (AML/CFT), we are required to know and verify the identity of the beneficial owners of any company or association holding an account with us. This ensures the legal and transparent use of our services.

Regulatory compliance

Financial institutions such as Sogexia are legally obliged to keep up-to-date information on their customers' beneficial owners.

A beneficial owner is an individual who, directly or indirectly :

  • owns or controls at least 25% of the capital or voting rights of a company ;
  • or exercises control over its management.

For associations, this includes the members of the board (chairman, treasurer, secretary).

Consequences of failure to submit documents

If you do not send the requested documents by the deadline, we will be forced to take measures that may include limiting access to your account or even blocking it. It is therefore essential that you respond to our requests promptly to avoid any interruption in the use of our services.

What documents do you need to provide?

Here is a list of the documents we may ask you to provide in order to update the information about your beneficial owners. The types of documents vary depending on whether you are a company or an association.

For companies:

  • Articles of association: the latest signed version of your articles of association.
  • K-Bis extract: a K-Bis extract less than three months old.
  • Identity documents for beneficial owners: a copy of both sides of the valid identity document (identity card or passport) of each beneficial owner, including chairmen, managers, shareholders or any person exercising control over the company.

For associations:

  • Articles of association: the latest signed version of the association's articles of association.
  • Registration extract or receipt: an extract or receipt from the national register of associations.
  • Board members' identity documents: a copy of both sides of a valid identity document (ID card or passport) for each board member (chairman, treasurer, secretary).

If we are unable to verify this information directly in the register of beneficial owners, we may come back to you to request a copy of your extract from the register of beneficial owners.

How to send your documents

As soon as you receive an update request, simply follow the instructions in your customer area.

You must send your documents directly via your secure account area on the Sogexia website or application in the section dedicated to updating beneficial owners.

Data protection and confidentiality

We would like to assure you that all information transmitted is treated confidentially, in accordance with data protection regulations. Your documents are used exclusively to meet our legal obligations and to ensure the security of your accounts.

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